Director of School Business Operations

Salary | Full Time

Posted April 8, 2024

Position Summary

The Director of School Business Operations is a full-time senior-level position that is responsible for overseeing and managing all aspects of the fiscal operations of The Ailey School. The Director of School Business Operations works closely with the Directors of the School to develop and implement long-range plans for the School; is responsible for drafting the School's annual budget ensuring that the School keeps within this budget; oversees and works closely with the Bursar in the collection of tuition and fees; presides over the computation and transmittal of the School's weekly payroll to the finance office; serves as the School's human resource manager for faculty and musicians and school part-time employees; submits all of the School's purchase orders and check requests to the finance office; drafts all contracts for choreographers setting works on students of the School.

Essential Job Responsibilities

Financial

Assists The Ailey School Directors in the annual preparation of the School's budget and monthly reports for revenue and expenses.
Plans for and collaborates with the Financial Aid Office and AILEY’s Finance Office and with external auditors in presenting data for periodic financial audits of the School.
Conducts with the Directors of the School a monthly budgetary review of operating expenses, supporting services, and income and explains variances.
Designs, with input from the Directors of the School and the Chief Operating Officer, the structure of the School's internal fiscal operations and financial reporting and reports obligations to or from outside contractors/agencies.
Oversees the preparation of The Ailey School's weekly faculty/musician, student work-study, and part-time staff payroll for submission to AILEY’s Office of Finance.
Prepares and submits all of the School's accounts payables and petty cash and alerts the Directors of the School of requests which may exceed set budgetary limits.
Monitors the transmittal of general student tuition income to AILEY’s Office of Finance.
Maintains appropriate controls over the receipts process to insure against theft or defalcation.
In consultation with school Directors, constructs and implements tuition rates and fees for all school programs.
Constructs and approves payment plan programs when applicable to students in need.

Planning

In consultation with The Ailey School Directors, negotiates the initial administrative and programmatic structure of affiliations with other institutions.
After designing their structure, supervises the administration of these programs with the support of other staff and/or faculty.
Analyzes and reports to the Directors of the School the status of all affiliations, which includes the processing of payrolls, summarizing cash layouts, and processing invoices for reimbursement of expenses.
Serves as liaison with the entire organization regarding policy, space, and operational issues that affect the School.

School Productions

Drafts contracts and arranges payment for selected choreographers for each performance and Choreographic Lab.
Reviews budget with Production Coordinator.
Monitors tech and dress rehearsal schedule, ticket sales, and other personnel needed to run the School's productions.

Direct Reports

Oversees a team of six professionals including the following:

Associate Director of School Business Operations
Registrar
School Operations Manager
School Production Administrator
Costume Coordinator
Summer Housing Coordinator

Minimum Qualifications

Bachelors required with minimum 5-7 years of direct experience.
Masters in Non-Profit Management or similar preferred
Knowledge of finance, accounting, and human resources with experience as a supervisor.
Ability to analyze financial data, financial reports, and projections.
Budgeting experience.
Highly proficient in Excel with experience working in a Student Billing/Student Information System.
Strong organizational, analytical and problem solving skills.
Excellent customer service, interpersonal, and management skills.
Eye for detail with the ability to see the big picture.
Experience in arts related not-for-profit and/or school.

Compensation

$100,000

Benefits include health (including EAP services), dental insurance, flexible spending account, 403(b) retirement plan, and commuter benefits.

The advertised pay rate is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

How to Apply

Click on the apply link below and upload a file for each application requirement (accepted formats include .doc, .docx, or .pdf). Please include your name in the file names of each document. Only applicants who submit the following will be considered:

Resume
Cover letter detailing your interest in this position
Contact information for three professional references

Applications will not be considered without these items. No phone calls, please.

Apply Now

NOTE: Due to the volume of submissions from job applicants, we are only able to follow up with candidates who we believe are a strong match to the requirements of the position as advertised. Thank you for your interest in working at Ailey.

Back to Jobs

EQUAL OPPORTUNITY EMPLOYER

Alvin Ailey Dance Foundation is an Equal Opportunity Employer. Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.

ABOUT AILEY

Alvin Ailey Dance Foundation is a nonprofit organization comprised of Alvin Ailey American Dance Theater, Ailey II, The Ailey School, Ailey Arts In Education & Community Programs, and Ailey Extension.

The organization’s mission is to further the pioneering work of the choreographer, dancer, and cultural leader Alvin Ailey by establishing an extended cultural community which provides dance performances, training, and community programs for all people.The Ailey organization uses the beauty and humanity of the African-American heritage and other cultures to inspire and unite people of all races, ages, and backgrounds.

Annually, nearly 500,000 people experience Ailey performances and programs. Designated “Cultural Ambassador to the World” by the U.S. Congress, Alvin Ailey American Dance Theater has 32 of the most talented dancers in the world and a diverse repertory that is unparalleled in modern dance. A typical year includes engagements in its home base of New York City with five weeks each winter at New York City Center, a North American tour that visits 20+ cities, and extensive international touring.

The multi-faceted Ailey organization also encompasses: Ailey II, a widely-touring second company that showcases "the next generation of dance"; The Ailey School, which provides world-class training to students ages 3-25; Ailey Arts In Education & Community Programs, which provide people from diverse cultural and economic backgrounds with the opportunity to explore dance, build self-esteem, and develop life skills; and Ailey Extension, which offers dozens of “real classes for real people” each week at Ailey’s building in midtown Manhattan, The Joan Weill Center for Dance.