Jobs

Current Job Openings 

Full Time Positions

Alvin Ailey Dance Foundation is the umbrella organization that supports the activities of Alvin Ailey American Dance Theater, Ailey II, The Ailey School, Ailey Arts In Education & Community Programs and the Ailey Extension. 

Please note: Application procedures for each position vary.  Please review for the particular position you desire.  We receive many requests and will do our best to promptly respond to all applicants.  Thank you for your interest in working with Alvin Ailey.

Alvin Ailey Dance Foundation is an Equal Opportunity Employer. Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.

 

Company Manager

Application Deadline: Interviews will commence August 4 to August 15, 2014. Position to be filled ASAP.

Alvin Ailey American Dance Theater (AAADT), one of the world’s premier dance institutions is seeking a highly motivated and personable Company Manager to support the administrative efforts of AAADT’s 52 member touring dance company. In this fast paced environment the Company Manager will support the efforts of the Production Department for domestic and international tour engagements, average 25 weeks of each year, as well as performing annually in New York City.

This full-time position involves extensive travel and the Company Manager will be responsible for managing the day-to-day operations of the Company at the Company’s home office in New York City and while on tour. The Company Manager will oversee, manage and support all tour logistics for the Artistic staff, dancers, crew as well as guest choreographers and artists. The Company Manager will work closely with the Director of Production, Technical Director and Production Stage Manager, planning and budgeting for all touring operations.

The ideal candidate will have a comprehensive understanding of and experience with a professional touring dance company or other performing arts organization. Relevant experience will include presenter relations, tour management, theatrical production, and foreign work permit/visa applications.

Responsibilities include, but are not limited to:

Company related responsibilities:
  • Assist Director of Production and Artistic Directors in planning for seasons
  • Create an annual budget for all travel and administrative needs for AAADT
  • Coordinate all travel and tour logistics for AAADT and guest artists
  • Monthly receipt reconciliation for petty cash and American Express charges
  • Prepare and manage all aspects of weekly payroll and related paperwork for the Company and also, in conjunction with Finance, oversee unemployment claims
  • Manage workers compensation claims and paperwork including verification and tracking of sick leave, time loss, etc… in coordination with insurance company
  • Act as liaison between the Company and local presenters and Ailey administrative staff
  • Be knowledgeable of and monitor organizational compliance with Dancer (AGMA) and Crew (IATSE) Collective Bargaining Agreements, administrate and execute terms of agreement; encourage ongoing communication and relationship building with AGMA delegates/ IATSE steward
Touring/Performance responsibilities:
  • Create all itineraries based on confirmed dates from Director of Production
  • Coordinate touring logistics including travel, hotel, ground transfers and per diem distribution and support Company members throughout touring experience including pre and post travel needs
  • Manage engagement advance coordination and foster a positive working relationship with presenters/promoters and performance venue staff and resolve issues of use of agreement compliance, schedule or settlement of fees/revenue
  • Serve as AAADT company representative with presenters and general public
  • Procurement and Coordination of travel visas as necessary for company business
  • Coordinate with physical therapists and identify medical assistance for ill or injured company members, as required
  • Coordinate with Public Relations and Marketing departments to execute scheduled interviews between local media outlets and dancers
  • Work with Arts In Education (AIE) to execute outreach between local studios/theaters and dancers
  • Work with Development Department to execute backstage tours/meet and greets
  • Perform additional duties and responsibilities as assigned
Required Skills, Qualifications and experience:
  • Bachelor’s degree and/or a minimum of five years experience in touring with dance and/or theatrical production
  • Ability to work a demanding schedule, including nights, weekends and holidays and be away from home for extended periods of time
  • Exceptional interpersonal and communication skills, both verbal and written, organizational skills and attention to detail. Multi-lingual abilities a plus.
  • Ability to take initiative, multi-task, and work graciously in a fast paced environment
  • Previous supervisory experience required
  • Experience working with artist unions and collective bargaining agreements
  • Technical/Computer Skills: Windows and Mac OS and MS Office, Internet proficient
  • Must have a valid driver’s license and passport
Benefits include: health/dental insurance, flexible spending account, 403(b) retirement plan, and commuter benefits

To apply for this position please submit the following to productionjobs@alvinailey.org:
  • Cover letter, resume and salary requirements
  • Contact information for two references

No Phone Calls Please

Alvin Ailey Dance Foundation is an Equal Opportunity Employer.  Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.



Finance & HR Associate

Hailed as “cultural ambassador to the world” by the U.S. Congress, the Alvin Ailey American Dance Theater is renowned for its stellar performances, high-caliber dance training, and innovative educational initiatives which reach nearly 500,000 people around the globe each year. Robert Battle recently took the helm as Artistic Director, ushering in an exciting new era in Ailey’s history.

We are seeking a Finance & HR Associate to handle the day to day accounting needs for the organization. Primary responsibilities include accounts receivables, donations, general ledger reconciliations and providing administrative Human Resources assistance as required. This position will report to the Controller.

Essential Responsibilities:
  • Weekly processing of check deposits & recording into ledger
  • Weekly processing of credit card payments received & recording into ledger
  • Prepare weekly bank deposits
  • Monitor pledge and accounts receivable; follow up with departments on collections
  • Complete monthly closing of subsidiary ledgers (Accounts Receivable, Raisers’ Edge, Student Billing)
  • Perform monthly reconciliations of cash control accounts
  • Assist in processing of the weekly payroll
  • Process HR benefits paperwork with providers, including changes, enrollments and terminations
  • Monitor tracking & recording of employee leave
  • Assist with other Accounting and Human Resources duties as they are assigned
Required:
  • BS or Associate Degree in Accounting
  • 2+ years experience preferably in a not-for-profit
  • Proficiency with Excel; Experience with Financial Edge and ADP EZ Labor is desirable
  • Must be able to interact with various departments and levels of positions, including top executives.
  • Must be goal oriented, self-motivated and directed, with the ability to effectively prioritize and execute tasks.
  • Must have strong analytical and problem solving abilities, with a keen attention to detail.
To apply for this position please submit the following to finadminjobs@alvinailey.org:
  • Cover letter, resume and salary requirements
  • Contact information for two references

No Phone Calls PleaseAlvin Ailey Dance Foundation is an Equal Opportunity Employer.  Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.

 

Development Assistant

Alvin Ailey American Dance Theater, one of the world’s premier dance institutions, is seeking a highly motivated and personable team player to work in a fast-paced environment to support the efforts of the Development Department. This position involves substantial work on Ailey’s Special Events, including two annual galas in New York and many smaller events throughout the year. This role also provides administrative support to the Senior Director of Development and the External Affairs Department.

Responsibilities include, but are not limited to:

Administrative support: coordinate and execute mailings; manage supply orders; expense tracking and reporting; schedule and coordinate meetings and travel; coordinate meeting materials; other duties as assigned

Event support: prepare supplies for all in-house events; hire and coordinate student workers; accept and organize replies to invitations; prepare guest lists; maintain the donor database; solicit in-kind donations and coordinate gift bags; solicit and coordinate celebrities for Gala participation; track and acknowledge gifts as needed; provide staffing support to Ailey special events

Event coordination: coordinate and manage details and execution of internal cultivation events

Required skills: The ideal candidate will enjoy working as a part of a team in a fast-paced, creative environment. The Development Assistant must be detail oriented, highly organized and polished, possess excellent computer, writing and communications skills and be comfortable with a flexible work. Experience in a busy event planning and/or development office is preferred. Prior database experience is required and experience with Raisers Edge is a plus

Education/Experience: Bachelor Degree or equivalent experience

Benefits include: health/dental insurance, flexible spending account, 403(b) retirement plan, and commuter benefits

To apply for this position please submit the following to Devojobs@alvinailey.org:

  • Resume
  • Cover letter detailing your interest in this position at Alvin Ailey Dance Foundation, Inc. and salary requirements
  • Contact information for two references
No Phone Calls Please

Alvin Ailey Dance Foundation is an Equal Opportunity Employer.  Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.

 

 

Arts In Education & Community Programs Assistant

Alvin Ailey American Dance Theater, one of the world’s premier dance institutions, is seeking a motivated and personable team player to work in the Arts In Education & Community Programs (AIE & CP) department. The AIE Assistant will report to the Director, Arts In Education & Community Programs (AIE & CP) and be responsible for supporting the daily administrative duties for the arts in education initiatives of the Alvin Ailey Dance Foundation, including partnerships with pre-K – 12 schools, AileyCamps, National Outreach, and Community Programs. Candidates should be extremely organized and detail oriented, self-motivated and a personable team player, and be able to juggle multiple projects simultaneously.

Responsibilities include, but are not limited to:

  • Provide administrative support for all AileyCamp-related activities, including camper interviews, final performances, workshops, and website updates
  • Provide support and coordination for National Outreach residencies including travel arrangements, materials and supplies, media releases, and evaluations
  • Handle travel arrangements and associated tasks for AIE staff, teaching artists, and Student Performing Groups; tracking expenses for travel; and maintaining the travel reimbursement spreadsheet for AIE teaching artists and musicians
  • Finance: provide administrative support for payroll, billing, expense tracking, reimbursements
  • Maintain statistical spreadsheet for all AIE activities for reporting to Development
  • Coordinate ticket reservations for student matinees for Ailey II at City Center, Ailey II spring season, and Alvin Ailey American Dance Company at New Jersey Performing Arts Center (NJPAC); and for Complimentary tickets to City Center and NJPAC
  • Production coordination: provide administrative support for booking & coordinating AIE events at the Ailey building including, but not limited to, building tours, workshops, master classes, and AileyCamp meetings
  • Handle media releases for media documentation (photo shoots, etc.): tracking and collecting for all AIE programs
  • AIE publications: create programs, schedules, handbooks, and other documents as needed
  • Assign substitute teaching artists and musicians as needed.
  • Other administrative tasks as required for the successful work of AileyCamp and the AIE & CP department including handling phone and email correspondence
Skills/Qualifications:
  • Bachelor’s Degree with experience in the arts, or arts-related field
  • Prior experience in non-profit administration
  • Must possess strong interpersonal, verbal, and written skills; with a pleasant telephone manner and a clear email communication style
  • Strong, detail-oriented project management skills with the ability to prioritize tasks and meet deadlines while managing multiple projects and overseeing client needs simultaneously
  • Must have strong computer skills including Microsoft Word, Excel, PowerPoint, and database experience
  • Must be a willing and flexible team player, showing initiative to do what needs to be done to get the job done
  • Must be able to accommodate a flexible schedule that includes evenings and weekends; willingness to travel within the local metro area
To apply for this position please submit the following to AIEjobs@alvinailey.org:
  • Resume in PDF format
  • Cover letter detailing your interest in this position and salary requirements
  • Contact information for two references
No phone calls please.

Alvin Ailey Dance Foundation is an Equal Opportunity Employer.  Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.

 

 

 

Interns & Volunteer Positions

From time to time, the Foundation is able to extend rewarding internship opportunities to outstanding candidates. Please know that we are not able to offer a stipend, housing, or any other type of compensation; we do work with schools so that interns can receive academic credit and all interns and volunteers are able to take classes at the Ailey Extension at no charge. In the past, we have had high school, college and graduate student interns and we have been able to offer experiences in Marketing, Development, Ailey Arts In Education & Community Programs, Finance, Information Technology, Production, and The Ailey Extension.  At times we also need help from volunteers. 

Current intern and volunteer postings